Managing a final settlement

Review a separating employee's settlement, submit it for approval, and mark it paid once it's been paid out.

1. Employee Lifecycle — Open the Employee Lifecycle group in the menu.

2. Settlements — Then choose Settlements.

3. View — Find the employee’s settlement and click the eye button in the Actions column.

4. Settlement Details — The panel shows Earnings, Deductions, Net Amount, status, due date and notes.

5. Draft row — On the Settlements list, find a settlement in Draft.

6. Submit for Approval — The settlement moves to Pending Approval.

7. Approved row — Once a settlement is Approved and has actually been paid out, find it in the list.

8. Mark Paid — The status changes to Paid.

Availability

The Employee Lifecycle area may not be turned on for your company yet. If you don't see it in your menu, it isn't enabled — check with your HR or IT team.

Reviewing the breakdown

1. In the left menu, open Employee Lifecycle and choose Settlements.
2. Find the employee's settlement and click the eye button in the Actions column.
3. The Settlement Details panel shows the Earnings (pending salary, leave encashment, bonus, gratuity, other earnings), the Deductions (loan deduction, advance deduction, other deductions), the Net Amount, the status, the due date and any notes.

Submitting for approval

1. On the Settlements list, find a settlement in Draft.
2. Click the send button in the Actions column.

The settlement moves to Pending Approval and goes through your company's approval workflow. When all approvers approve, it becomes Approved.

Marking it paid

1. Once a settlement is Approved and has actually been paid out, find it in the list.
2. Click the mark-paid button in the Actions column.

The status changes to Paid.

Note

The Settlements screen lets you view a settlement, submit it for approval and mark it paid. It has no control for creating a settlement or editing its amounts — the figures are calculated by the system.