Applying for leave

Use the Apply for Leave form to request time off. Open it from Self-Service > Leave > Apply Leave, or from the Apply Leave button on the My Leaves or Leave Balance screens.

1. Leave — Open the Leave group in the menu.

2. Apply Leave — Then choose Apply Leave.

3. Leave Type — Pick a leave type — your remaining balance is shown beside each one.

4. From Date — Choose the start date.

5. To Date — Choose the end date. The form works out how many working days that is.

6. Reason — A short reason for your request.

7. Submit Leave Request — Send it to your approver.

Steps

1. Go to Self-Service > Leave > Apply Leave.
2. Pick a Leave Type. Each type shows how much you have available next to its name.
3. Choose the From Date and To Date.
4. The form shows how many working days that range works out to (it skips weekends and holidays). If you have less balance than the days requested, it shows a Breakdown with how many are Paid and how many would be LOP (loss of pay).
5. If you only need part of a day, turn on Half Day Leave and choose First Half or Second Half. A half day must be for a single date.
6. Enter the Reason for your leave.
7. If the leave type needs proof, a Supporting Document field appears. Attach a PDF, JPG, or PNG (up to 5 MB).
8. If you'll be Travelling Abroad, turn that on and enter the location.
9. Optionally fill in an Emergency Contact name and Emergency Phone number.
10. Click Submit Leave Request. You'll be taken back to the My Leaves list, where the request appears with a Pending status.

What you'll see

• A sidebar on the right shows your Leave Balance for each leave type, with a bar showing how much you've used. The type you've selected is highlighted.
• The day count and Paid/LOP breakdown update as you change the dates or toggle half day.

Troubleshooting

• "Half-day leave must be for a single date." — Set the From Date and To Date to the same day.
• "You already have a leave request for the selected dates." — You already have a pending or approved request that overlaps those dates. Cancel or adjust it first.
• Supporting document errors — Only PDF, JPG, and PNG files are allowed, and the file must be under 5 MB. For sick leave, a document may be required only for the second and later requests in the same month.
• Other messages about advance notice, monthly or yearly limits, or balance come from your organisation's leave rules. Adjust your dates or leave type and try again, or check with HR.