DocumentationRoles and permissions
The Roles & Permissions screen lists every role in the workspace and lets you see — and change — exactly what each role can do. Open it from Roles & Permissions in the left menu, under the Settings heading.
- Roles & Permissions — Open Roles & Permissions from the menu.
What you'll see
A list of role cards. Each card shows:
- The role name.
- A Built-in badge for roles that ship with Open Core HR (these can't be deleted).
- An All Permissions badge on the Super Admin role.
- How many users have the role, and how many permissions it has.
- A pencil button to open the full edit screen, and (for non-built-in roles) a trash button to delete it.
Click a role card to expand it and see its permissions, grouped by feature (for example, Employees, Attendance, Leave). Each group has a count like 3/8 showing how many permissions in that group are turned on.
Changing what a role can do
On an expanded role card:
- Click Roles & Permissions in the left menu.
- Click the role to expand it.
- Tick or untick individual permissions, or tick a group's checkbox to turn all of its permissions on or off.
- Changes save automatically — a Saving... badge appears on the role while it saves, and a message confirms when it's done.
For larger changes (including renaming the role and its app-access switches), use the pencil button to open the full edit screen — see Creating and editing a role.
Notes
- Super Admin always has every permission. Its permissions can't be changed — the expanded card says so.
- Whether you can add, edit, delete roles, or change their permissions depends on your own role.
- To delete a role, it must have no users assigned. If it does, the confirmation dialog tells you to reassign those users first.